Multi host meeting

A multi-host meeting is a type of meeting where more than one host will join the meeting with a client. In multi-host case a slot will be shown only when all hosts are available. This is the exact opposite of Round Robin case. In the Round Robin case a slot is shown when any of the hosts are available. In the case of multi host a slot is shown only when all hosts are available.

Imagine yourself as one of several panelists conducting an interview. We need to find a slot when all the panel members are available to conduct the interview. This is where multi-host meetings come into play. The client can only book slots where all the panelists are available.

Let's discuss a few examples to better understand how multi-host meetings work.

Example 1: Let's say there's a multi-host meeting involving two team members, John and Mary.

Here are their availabilities.

In this scenario, when clients view the scheduling link calendar, available slots will be displayed from 1:00 PM to 5:00 PM, because that's when both John and Mary are available together.

Example 2: Now, let's consider a scenario where both John and Mary have the following availabilities.

In this case, the client will not be able to book any meeting since the availability of John and Mary do not overlap at all.

Creating a Multi Host meeting

1. Click on the Scheduling links tab from the left sidebar.

2. Click on the Add new scheduling link button.

3. Select the Multi host option and click Continue.

4. You will be redirected to the What tab, where you can specify your meeting details.

5. Go to the Members under Hosts tab.

6. Add the required team members using Add team member.

7. Click on Save.

Setting availability for the Multi Host meeting

Each host has the flexibility to set their own availability, giving them complete freedom in their work schedule. See the article Setting Up Availabilities to know more details.

Video integration

In case the main host does not integrate the video link platform chosen by the client, the system will automatically pick a video link from one of other available hosts, prioritizing them on the alphabetical order of their email addresses.

Changing the main host of a Multi Host meeting

Please note in the multi-host set up, by default the first host in the list will be considered as Main host and their video links will be used for calendar events. You can always change the main host by clicking on three-dot menu appearing next to other host's name.