Multi host meeting

A multi-host meeting is a type of meeting where more than one host will join the meeting with a client. In multi-host case a slot will be shown only when all hosts are available. This is the exact opposite of Round Robin case. In the Round Robin case a slot is shown when any of the hosts are available. In the case of multi host a slot is shown only when all hosts are available.

Imagine yourself as one of several panelists conducting an interview. We need to find a slot when all the panel members are available to conduct the interview. This is where multi-host meetings come into play. The client can only book slots where all the panelists are available.

Let's discuss a few examples to better understand how multi-host meetings work.

Example 1: Let's say there's a multi-host meeting involving two team members, John and Mary.

Here are their availabilities.

In this scenario, when clients view the scheduling link calendar, available slots will be displayed from 1:00 PM to 5:00 PM, because that's when both John and Mary are available together.

Example 2: Now, let's consider a scenario where both John and Mary have the following availabilities.

In this case, the client will not be able to book any meeting since the availability of John and Mary do not overlap at all.

Creating a Multi Host meeting

1. Click on the Scheduling links tab from the left sidebar.

2. Click on the Add new scheduling link button.

3. Select the Multi host option and click Continue.

4. You will be redirected to the What tab, where you can specify your meeting details.

5. Go to the Members under Hosts tab.

6. Add the required team members using Add team member.

7. Click on Save.

Setting availability for the Multi Host meeting

Each host has the flexibility to set their own availability, giving them complete freedom in their work schedule. See the article Setting Up Availabilities to know more details.

Choosing main host

You can choose which video conferencing platform your clients see and use. The video link will be generated from the account of the host you select as the "Main host."

1. Visit your scheduling link.

2. Go to Hosts tab.

3. Click on triple (...) dots next to the host you want to make as main host.

4. Click on Mark as main host.

Once you've done this, the video conferencing platform displayed to clients on the booking page will be the one integrated into the main host's account, and the video link will be generated from that account.