The purpose of a scheduling link is to allow your clients to schedule a meeting with you at a convenient time. You create a scheduling link. You set your availability hours. Your clients can then pick a time based on your availability, and you can have a meeting.
Adding a new scheduling link
Click on the Scheduling links tab from the left sidebar.
Click on Add new scheduling link button.
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You can choose from four meeting types while creating a meeting.
One-on-One meeting type enables individuals to book a meeting solely with you, as you will be the only host of the meeting.
Round Robin meeting type evenly distributes meeting slots among team members to ensure fairness and balanced scheduling. Please see the article on Round Robin for a detailed understanding.
Multi-host meeting type allows more than one member of your team to join the meeting with a client. This article has more details about article on multi-host meeting.
Group meeting allows more than one client. You can set the maximum number of clients to accommodate in one time slot. Check this to help article to know more about group meeting.
Scheduling link restrictions
The scheduling links have the following restrictions:
Uppercase letters are not allowed.
Consecutive hyphens are not allowed in the scheduling links, like "meeting-with-{host name}".
These words are not allowed: admin, availabilities, calendar, login, logout, meetings, payment, scheduled meetings, and settings.
No leading or trailing whitespace is allowed.
No special characters like #, @, $, etc. are allowed.
Scheduling links should not begin or end with a hyphen, like '-link' or 'link-'.
Using hyphens or underscores is allowed to separate words in the link.
Scheduling links need to be unique
Every scheduling link you create needs to be unique so that it can be properly identified and tracked. If the link you choose has already been taken, you’ll be prompted to select a different one.
While links can be reused after a meeting is deleted, there’s one exception: if the deleted meeting still has upcoming bookings, the link will be temporarily locked. In such cases, you'll need to wait until all associated bookings are completed before you can reuse the link for a new meeting.
The main purpose of a scheduling link is to make it easy for your clients to book a meeting with you at a time that works for both of you. You simply create a link, define your availability, and your clients can select a time slot that fits their schedule.
Enable password protection for scheduling link
If you want your scheduling link to be accessible to specific users, ensuring it stays private while remaining accessible to the intended users, you can set password protection.
Visit your scheduling link page.
Go to the What tab.
Enable password protection.
Set the password.
Click on Save changes.