Multi-host meeting

Sometimes, a meeting needs more than just one host — for example, when you want a manager, a sales rep, and a product expert all present at the same time. That’s where multi-host meetings come in. You can assign multiple team members to the same meeting, and NeetoCal will automatically find a time that works for everyone. Once booked, the meeting gets added to everyone’s calendar.

For instance, if you are one of several panelists conducting an interview, it is crucial to find a time when all panel members are available. Multi-host meetings ensure that clients can only book slots when all panelists are free.

Example 1: Let's say there's a multi-host meeting involving two team members, John and Mary.

Here are their availabilities.

In this scenario, when clients view the scheduling link calendar, available slots will be displayed from 1:00 PM to 5:00 PM, because that's when both John and Mary are available together.

Example 2: Now, let's consider a scenario where both John and Mary have the following availabilities.

In this case, the client will not be able to book any meeting since the availability of John and Mary do not overlap at all.

Creating a Multi Host meeting

1. Click on the Scheduling links tab from the left sidebar.

2. Click on the Add new scheduling link button.

3. Select the Multi host option and click Continue.

4. You will be redirected to the What tab, where you can specify your meeting details.

5. Go to the Hosts tab.

6. Add the required team members using Add host.

7. Click on Save.

Setting availability for the Multi Host meeting

Each host has the flexibility to set their own availability, giving them complete freedom in their work schedule. See the article Setting Up Availabilities to know more details.

Choosing the main host

NeetoCal allows you to choose a main host, which determines the video conferencing platform that clients will see and use. The meeting link will be generated from the main host's connected account.

1. Visit your scheduling link.

2. Go to Hosts tab.

3. Click on triple (...) dots next to the host you want to make as main host.

4. Click on Mark as main host.

After this, clients will see the video platform connected to the main host’s account when booking. The meeting link will also be created using that account.